The name of the organization shall be Toronto Electric Model Aviation Club also known as TEMAC. The club may at its pleasure by a vote of the membership body change its name.
The following are the purposes for which this club has been organized.
- Provide a safe and pleasant place where members can pursue their interest in the hobby of building and flying electric-powered model aircraft.
- Provide proper instruction for student pilots.
- Promote observance of the guidelines of the Model Aeronautics Association of Canada (MAAC). MAAC is the governing body for the hobby.
Membership in this club is open to all who are interested in electric powered model aviation.
- Annual General Meeting – The Club shall call an Annual General Meeting for the purpose of informing the membership on the state of affair of the Club. Such meeting to be held in the month of December. A quorum of 20% of the full membership in good standing present or by proxy shall be required to conduct business at this meeting.
- Regular Meeting – Regular meetings may be held from time to time as necessary in a place to be advised.
- Special Meeting – Special meetings of this club may be called by the President when he deems it for the best interest of the club or by 75% of the Board or by 75% of the full membership in good standing. A quorum of 30% of the full membership in good standing present or by proxy shall be required to conduct business at this meeting.
- At all meetings, except for the election of officers and directors, shall be by voice or by show of hands. For election of officers, ballots shall be provided and there shall not appear any place on such ballot that might tend to indicate the person who cast such ballot.
- At any regular or special meeting, if a majority so requires, any question may be voted upon in the manner and style provide for election of officer and directors. At all votes by ballot the chair of such meeting shall, prior to commencement of balloting, appoint a committee of three who shall act as “Inspectors of Election” and who shall, at the conclusion of such balloting, certify in writing to the chair the results and the certified copy shall physically affixed in the minute book to the minutes of the meeting.
- No inspector of election shall be a candidate for office or shall be personally interested in the question voted upon.
ORDER OF BUSINESS
- Roll Call.
- Reading of the Minutes of the preceding meeting.
- Reports of Committees.
- Reports of Officers.
- Old and Unfinished Business.
- New Business.
7. BOARD OF DIRECTORS
- The business of the club shall be managed by a Board of Directors, consisting of four (4) members, together with the immediate past president of the club. All the directors elected shall be residents of the province of Ontario and not be an undischarged bankrupt, have a criminal record or be certified as mentally incompetent.
- Directors to be chosen for the ensuing year shall be chosen at the annual meeting of this club and they shall serve for a term of two (2) years.
- The Board of Directors shall have control and management of the affairs and business of this club. Such Board of Directors shall only act in the name of the club when it shall be regularly convened by its chair after due notice to all the directors of such meeting.
- Three (3) of the directors of the Board of Directors shall constitute a quorum.
- Each director shall have one vote and such voting may not be done by proxy.
- The Board of Directors may make such rules and regulations covering its meetings as it may in its discretion determine necessary.
- Vacancies in the Board of Directors shall be filled by a vote of the remaining members of the Board of Directors for the balance of the term.
- The President of the club by virtue of his office shall be chair of the Board of Directors.
- The Board of Directors shall select from one of their members a president, secretary/treasurer/membership director, an administration director and a special events coordinator.
- A director may be removed when sufficient cause exists for such removal. The Board of Directors may entertain charges against any director. The board shall adopt such rules for this hearing as it may in its discretion deem necessary for the best interests of the club.
- The initial officers of the club shall be as follows.
- Simon Hinchcliffe, President, nonvoting, tie breaking vote only.
- Gregory Cadez, Vice President, Director, Administration, voting.
- Andrian Hoffer, Secretary/Treasurer/Director/Membership, voting.
- John Higgins, Director Special Events, voting.
- Gregory Hazelton, Immediate Past President, nonvoting.
- Michael Rogozinsky, Advisor to the Board, non-voting.
- The President shall preside at all membership meetings. He shall present at each annual meeting of the club an annual report of the work of the club. He shall appoint all committees temporary or permanent. He shall see all books, reports and certificates required by law are properly kept and filed. He shall be one of the officers who may sign cheques or drafts of the club. He shall have such powers as may be reasonably construed as belonging to the chief executive of any organization.
- The Vice President shall in the event of the absence or inability of the president to exercise his office become acting president of the club with all the rights, privileges and powers as if he had been duly elected president.
- The Secretary shall keep the minutes and records of the club in appropriate books. It shall be his duty to file any certificate required by any statute, federal or provincial. He shall give and serve all notices to members of this club. He shall be the official custodian of the records and seal. He shall present to the membership at any meeting any non-privileged communications addressed to him as Secretary of the club. He shall submit to the Board any communications addressed to him as Secretary of the club. He shall attend to all correspondence of the club and shall exercise all duties incident to the office of the Secretary of the club.
- The Treasurer shall have care and custody of all monies belonging to the club and shall be solely responsible for such monies or securities of the club. He shall cause to be deposited in a regular business bank or trust company a sum of not exceeding $3,000.00 and the balance of the funds of the club shall be deposited in a savings bank except that the Board of Directors may cause such funds to be invested in such investments a shall be legal for a nonprofit corporation in the province of Ontario. He must be one of the officers who shall sign cheques or drafts of the club. No special fund may be set aside that shall make it unnecessary for the Treasurer to sign the cheques issued upon it. He shall render at stated periods as the Board of Directors shall determine a written account of the finances of the club and such report shall be physically affixed to the minutes of the Board of Directors of such meeting. He shall exercise all duties incident to the office of Treasurer.
- The Membership Director shall keep current the records of all members in good standing. He shall render at stated periods as the Board of Directors shall determine a written account of the Membership of the club and such report shall be physically affixed to the minutes of the Board of Directors of such meeting. He shall exercise all duties incident to the office of Membership Director.
- The Administration Director shall cause the field to be properly maintained in a manner suitable for the operation of all flying models of the members. He shall cause to be appointed a Chief Flying Instructor. He shall cause to be appointed a Safety Officer who will be responsible for safety practices at the flying field. He shall render at stated periods as the Board of Directors shall determine a written account of the Administration activities of the club and such report shall be physically affixed to the minutes of the Board of Directors of such meeting. He shall exercise all duties incident to the office of Administration Director.
- The Special Events Director shall organize special events such as meetings, fun fly’s contests and other social activities for the benefit of the membership. He shall render at stated periods as the Board of Directors shall determine a written account of the Event activities of the club and such report shall be physically affixed to the minutes of the Board of Directors of such meeting. He shall exercise all duties incident to the office of Special Events Director.
- All committees of this club shall be appointed by the Board of Directors and their term of office shall be for a period of one year or less if sooner terminated by the action of the Board of Directors.
- Committees shall prepare a report, of their findings, for presentation to the Board. The Board may act on the report as it deems necessary.
- Committees serve at the pleasure of the Board and may be terminated by the Board as it deems necessary.
The dues of this club shall be charged per annum and shall be payable by December 31. An Initiation Fee shall be payable with the first payment of dues.
These By-Laws may be altered, amended, repealed or added to by an affirmative vote of not less than 75% of the membership.
In these By-laws and in all other By-laws of the Corporation hereafter passed unless the context otherwise requires, words importing the singular number or the masculine gender shall include the plural number or the feminine gender, as the case may be, and vice versa, and references to persons shall include firms and Corporations.
13. ANTI-DISCRIMINATION AND HARRASSMENT POLICY
- Policy Statement – TEMAC is committed to providing an environment free of discrimination and harassment, where all individuals are treated with respect, can contribute fully and have equal opportunities. TEMAC is also committed to promoting respectful conduct and tolerance at all times, and to creating a climate of safety, fun and enjoyment.
The goal of this Policy is to ensure that all members have access to respectful and equitable enjoyment of the hobby and every member has a right to equal treatment in the provision of club services and use of club property.
- Roles & Responsibilities
- Board – Harassment and discrimination will not be tolerated, condoned or ignored at TEMAC. The Board shall, without prejudice, take seriously any complaint regarding discrimination and/or harassment, will investigate and act upon such complaints, and will take appropriate action where necessary, up to and including termination of membership.
- Members – TEMAC condemns harassment, denigration, discriminatory actions, and the promotion of hatred. All members are responsible for respecting the dignity and rights of other members and guests, respecting the property of members, respecting the well-being of the club and respecting club property.
- Definitions – This policy prohibits discrimination or harassment based on the following grounds, and any combination of these grounds:
- Creed (religion)
- Sex (including pregnancy and breastfeeding)
- Sexual orientation
- Gender identity
- Gender expression
- Family status (such as being in a parent-child relationship)
- Marital status (including married, single, widowed, divorced, separated or living in a conjugal relationship outside of marriage, whether in a same-sex or opposite-sex relationship)
- Disability (including mental, physical, developmental or learning disabilities)
- Place of origin
- Ethnic origin
- Record of offences (criminal conviction for a provincial offence, or for an offence for which a pardon has been received)
Association or relationship with a person identified by one of the above grounds Perception that one of the above grounds applies.
- The following behaviour is prohibited
- Discrimination – Means any form of unequal treatment based on any ground listed above, whether imposing extra burdens or denying benefits. It may be intentional or unintentional. It may involve direct actions that are discriminatory on their face, or it may involve rules, practices or procedures that appear neutral, but disadvantage certain groups of people. Discrimination may take obvious forms, or it may happen in very subtle ways. Even if there are many factors affecting a decision or action, if discrimination is one factor then that is a violation of this policy.
- Harassment – Means any course of comments or actions that are known, or ought reasonably to be known, to be unwelcome. It can involve words or actions that are known or should be known to be offensive, embarrassing, humiliating, demeaning or unwelcome, based on a ground of discrimination identified by this policy. Harassment can occur based on any of the grounds of discrimination.